- Provides administrative support to division or departmental staff; receives and processes incoming calls; prepares and maintains detailed and/or confidential records, written and verbal communications and files; prepares reports; maintains calendar of division business.
- Handles inquiries or complaints in person, written and by telephone; provides information; assists with the completion of records, applications, documents, etc.; processes various applications; forwards issues and/or directs visitor(s) to appropriate party as needed.
- Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
- Maintains financial records; Processes accounts receivable, accounts payable, payroll, budgetary and other financial data; makes deposits; reconciles invoices with payment vouchers; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations; assists with budget preparation.
- Supports the Commission through active participation in meetings to include maintaining a working knowledge of the objectives and contributing current information received through the Commission; taking and/or transcribing dictation; typing a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, meeting minutes, agendas, website content, and related documents, where a knowledge of format and presentation is necessary; answers routine correspondence independently.
- Places advertisements with local media for public meetings, hearings, and requests for proposal
- Plans, prepares documentation, and coordinates meetings and programs.
- Prepares and distributes job advertisements; maintains application files; schedules testing and new employee orientations; prepares and processes various personnel, worker’s compensation, and insurance forms.
- Prepares and maintains a variety of office files, accounts, and other records; prepares statistical and financial reports; assists with processing budget information.
- Prepares financial, statistical and project status reports, spreadsheets, and work papers; receives and accounts for various revenues.
- Assists with training subordinate personnel; maintains division or department work schedules.
- Maintains inventories and orders supplies; prepares work orders; maintains various databases.
- Operates a variety of standard office equipment; receives and processes mail.
- Assists with scheduling facility use and special events; books and assigns meeting rooms, etc.
- Accomplishes all tasks appropriately as assigned or requested by management; performs related tasks as required.
- Promotes teamwork and collaborates with co-workers; shows initiative in overcoming obstacles, takes actions which assist others to ensure maximum productivity, and has a positive impact on co-workers, and visitors.
- Represents the Commission on behalf of the Executive Director on an as-needed basis
- Performs special projects and assembles various data as directed for specialized studies and reports as assigned.
Preferred Experience includes:
- High School Graduation or GED and a minimum of two years of office management experience required. Additional professional experience and education preferred.
