We are seeking a highly organized and detail-oriented Receptionist/Administrative Assisstant to join our team. In this role, you will be responsible for providing administrative support, managing phone calls, scheduling appointments, and assisting with various office tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
Responsibilities:
- Answer phones and greet clients in a professional manner
- Direct clients to the appropriate professional ensuring their needs are met
- Maintain appointment and task schedules/deadline completion confirmations
- Collate and distribute mail
- File and scan records for various bookkeepers
- Create and maintain filing systems, both electronic and physical
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Enter time, comparing time clock info to reported time
- Various clerical data entry / bookkeeping
- Other tasks as assigned
